How do I "Cost Justify"
Online HR Administration ?
The term "cost justify" means being able to show beforehand that
incurring an expense will either: (1) return much more than the item,
process, or procedure costs, or (2) help you avoid large penalties that
you would likely incur if the expenditure were not made.
This very simple approach to the cost justification of online HR Administration
is exactly how one proceeds.
FUNDAMENTALLY, ONE MUST SAVE HOURS
OR FULL TIME EQUIVALENTS (FTEs).
Think about the following tasks that consume your time each week.
 
You currently use paper Job Applications and keep hand
written Interview Notes.
COMMENTS:
Online Job Applications are part of the Integrity Administrator
and are available to candidates 24/7. You don't have to take
the time to pass out paper Job Applications any longer. Your
applicant completes the Job Application from any Internet
connection. The software makes sure that your mandatory fields
are filled in and the online or printed Job Applications are easy
to read. You have all of the applicant's data in machine-readable
form for your other tasks so that you can avoid re-keying the
data. You can also store all of your Interview Notes online for
quick future reference. Other interviewers will be able to see
what you were told.
Now you can save all that time.
You currently keep your personnel records in paper files.
COMMENTS:
Paper files give one a sense of hands-on security, but working
with them means that data have to be re-written or re-entered.
You can save that "re-" time, and also eliminate the potential
problems of mis-filing, losing a sheet of paper, or in the worst
case, having to recover from a disaster. Having your files
online means that each page is safe and secure. It also means
that the data are available to all applications, nothing has to
be re-entered, reports can be generated with a click of your
mouse, and you can always get a copy of anything you have
entered into the system -- including images of special documents
that you have faxed to the server like certificates, and other
one-of-a-kind items.
Now you can save all that time.
You gain a little productivity by using spread sheets.
COMMENTS:
Spreadsheets are wonderful. Too bad that the data have to be
entered one more time again. The formulas in the spreadsheets
also exist in the payroll preparation interface, so that time is
saved again. It really is much easier to work with your personnel
data in one place so that nothing is duplicated.
Now you can save
all that time.
You have a fax or online system for background checking into
which you enter requests based on the data in your paper file.
COMMENTS:
It is great that you are Background Checking, and hopefully you
are realizing the time savings of working online. Yet, your time
savings would be even greater if you do not have to enter the data
about the person you are screening. In an integrated system, all
the data are already entered.
Now you can save all that time.
You currently administer paper and pencil tests.
COMMENTS:
Tests can be online too, and The Examiner (tm), offered as an
integrated feature of the Integrity Administrator, has been used
over 11,000 times since 1988, and gives you the BEST personnel
security interview tool available. The candidate can take the
survey at their convenience from any Internet connection and
you get involved only when you work with the resulting report.
The results are online for your future reference as are your
security interview notes. Now you can save all that time.
Your currently have your entire benefits enrollment and
maintenance process paper-based with yet again duplicate data.
COMMENTS:
Online HR Administration gives you all of the data in your
Employee Files at your fingertips. Everything that you need
for benefits file maintenance and benefits enrollment are
available. The process can take place online for the employee
and you save all of that interaction time, and the subsequent
data entry. Now you can save all that time.
Your in-house or outsourced payroll system is tied to the
data in your paper files, and requires that duplicate data
be written or entered.
COMMENTS:
Every company has a payroll to meet, and because compensation
methods vary, each company has a unique situation. However,
the fundamentals for generating a payroll are the same, and can
be automated whether you prepare an in-house payroll, or data
for an outsourced payroll provider. In either case, having the
process driven from your master online files saves you data entry
time, and minimizes your chances for error.
Now you can save
all that time.
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